Commonly Overused Words And Phrases That You Need To Avoid Using.

The problem with overused words is that over time, we become numb to them. We use them out of habit rather than out of necessity, and their use often achieves nothing more than extending the length of what we say or write, but without adding any true value to what we are trying to say.

In this article, we will look at some of the more commonly overused words.

1. 5 AM in the morning

AM is the abbreviation for ante meridiem, which means “before noon,” so if you use the complete phrase, you’re actually saying “5 before noon in the morning.” Just say 5 AM (or whatever time it is). The same thing goes for PM.

2. absolutely essential

One dictionary definition of essential is “absolutely necessary,” which makes absolutely essential mean “absolutely, absolutely necessary.” Clearly, the “absolutely” modifier isn’t essential at all. And for that matter, we’re not wild about “absolutely necessary” either.

Avoid them both — unless it’s a casual conversation and you’re using it to emphasize the necessity of something.

3. actual fact

Let’s look at the facts: a fact is something that’s known to be true, and actually means “existing in fact.” An actual fact, then, pretty much just means “a factual fact.” Stick with just plain fact.

4. at this point in time/at the present point in time

Most managers we’ve spoken with complain about these phrases. Why not just say “now”? It’s a lot shorter, too. 

5. depreciate in value

Depreciate alone means “to lessen in value.” Don’t depreciate your writing by adding the redundant “value” to it.

6. eliminate completely/eliminate entirely

Eliminate means “completely remove,” so the idea is, well, completely and entirely there without the unnecessary adverbs. You can’t eliminate something partially, so you don’t need to specify how much eliminating you’re doing.

7. combine together/join together

Here are two two-word phrases that managers see all too often and hate — as in, “The company seeks to combine together two different approaches and increase sales.” Combine means “to join or mix two or more things.” You don’t need “together” since it’s already implied. It’s the same with “join together.” 

8. end result/final outcome

A result is at the end of something. You don’t need to distinguish it from a beginning result or a middle result since there are no such things.

Same idea with “final outcome”: Outcome means the way something turns out; it’s already final without adding the word.

9. estimated at about

When you estimate something, you roughly calculate. You don’t estimate something exactly, so why add the “about”?

10. exact same

If something is the same as something else, there’s no degree of difference between them. You can say “nearly the same,” but “exact same” means, well, just “same.”  Even though some guides and dictionaries say it’s okay when used to emphasize the point that something is literally the same, it’s still repetition and best to avoid.

11. favorable approval

Approval is always favorable, so you don’t need that adjective in there. And of course, if it’s not favorable, it’s disapproval, not unfavorable approval.

12. feel badly

For some reason, many people think adding the “ly” to “bad” makes it sound better, so they say “I feel badly” instead of “I feel bad.” But that’s wrong. (Do you ever say “I feel greatly”?) 

The only time you should say you feel bad is if you aren’t good at physically touching something.

13. the general consensus of opinion

A consensus is a generally held opinion. So a general consensus of opinion is an overachiever from the Department of Redundancy Department — a triple redundancy! Consensus by itself gets the point across, and more succinctly.

14. in close proximity

Here’s another redundancy in action. A synonym of proximity is closeness, and close means, well, close. So “in close proximity” has an overload of “closes.” Even though it has become such a commonly used phrase, it’s best to just say “close.”

15. in my opinion

When you’re sharing a perspective or insight, readers will already get the concept: it’s your opinion. There’s no need to throw in that all-too-overused phrase — unless, of course, you’re countering your opinion with others. If you really need to make it clear, opt for the simpler “I think …” 

16. in the final analysis

Many managers say this phrase comes off as pompous and jargony. Instead of four words, use only one: “Finally.” 

17. in the process of

If you’re in the process of something, it means that you started something and are still doing it. But it’s a clunky, often unnecessary phrase that is typically used with confusing sentences.

18. most unique

This frequently appears on grammar pet peeve lists. The issue? Unique means “unlike anything else.” So you can’t have gradations of uniqueness. It’s unique, plain, and simple.

19. past history/past memories/past records

All of these words without “past” already refer to the past, so you don’t need to specify — unless you’re writing a science fiction novel and are referring to the future and past history via time travel!

20. postpone until later

Of course, if you’re going to postpone something you’re not going to do it until later. What are you going to do otherwise, postpone it until earlier? Always eliminate “until later.”

21. the reason being/the reason why

These sound long-winded and pretentious. “The office was empty at noon, the reason being that everyone was at lunch.”  Why not say “because” instead? 

22. summarize briefly (also its noun cousin ‘brief summary)

Summarize means to give a brief overview or statement, so to summarize briefly means “to give a brief statement briefly.” To summarize: Drop the “brief” and “briefly”!

23. situation

It’s a modern trend and one that many people hate: Adding “situation” to describe any event. Take this, which we recently heard on a weather report: “Be prepared for a strong wind situation.”  What happened to plain old strong wind?

24. -wise 

This is another example of adding something that isn’t necessary. People add the suffix ”-wise” onto words to make them have more portent and more weight. But it can sound pretty ridiculous. In other words, you actually sound a lot worse, grammar-wise, if you tack on this unnecessary suffix!