Tips For Writing B2 to C2 Exam Quality Emails And Letters.

For most of us, email is the most common form of business and personal communication so it’s important to get it right. Although emails usually aren’t as formal as letters, they still need to be professional to present a good impression.

How to write a formal email

Follow these five simple steps to make sure your English emails are perfectly professional.

1. Begin with a greeting

2. Thank the recipient

3. State your purpose

4. Add your closing remarks

5. End with a closing

1. Begin with a greeting

Always open your email with a greeting, such as “Dear David”. If your relationship with the reader is formal, use their family name (eg. “Dear Mr. White”). If the relationship is more casual, you can simply say, “Hi Claudia”. If you don’t know the name of the person you are writing to, use: “To whom it may concern” or “Dear Sir/Madam”.

Essay Writing for International Exams.

2. Thank the recipient

If you are replying to a client’s inquiry, you should begin with a line of thanks. For example, if someone has a question about your company, you can say, “Thank you for contacting English For You Language Institute”. If someone has replied to one of your emails, be sure to say, “Thank you for your prompt reply” or “Thanks for getting back to me”. Thanking the reader puts them at ease, and it will make you appear more polite.

3. State your purpose

If you are starting the email communication, it may be impossible to include a line of thanks. Instead, begin by stating your purpose. For example, “I am writing to enquire about …” or “I am writing in reference to …”.

Make your purpose clear early on in the email, and then move into the main text of your email. Remember, people want to read emails quickly, so keep your sentences short and clear. You’ll also need to pay careful attention to grammar, spelling, and punctuation so that you present a professional image of yourself and your company.

4. Add your closing remarks

Before you finish your email, it’s polite to thank the recipient one more time and add some polite closing remarks. You might start with “Thank you for your time and cooperation” or “Thank you for your consideration of our services” and then follow up with, “If you have any questions or concerns, please don’t hesitate to let me know” and “I look forward to hearing from you”.

Enhancing Advanced Writing Skills Through the Use of Synonyms.

5. End with a closing

The last step is to include an appropriate closing with your name. “Best regards”, “Sincerely”, and “Thank you” are all professional. Avoid closings such as “Best wishes” or “Cheers” unless you are good friends with the reader. Finally, before you hit the send button, review and spell check your email one more time to make sure it’s truly perfect!

Advanced English: Tips For Determining The Correct Vocabulary To Use In Writing.

How To Write a Letter

Let's tackle how to write a letter in proper order, from top to bottom. These steps will mostly be directed toward a formal letter. The good news is that an informal letter is even easier. You can dial back or remove a few of the elements we're about to discuss when writing an informal letter.

1. 1. To start, place your full address -- including your full name, street address, city, state, and zip code -- in the upper left-hand corner.

2. 2. Skip a line and include the date.

3. 3. Skip a line and place the recipient's full address. Here, you'll want to include the company name, the recipient's name and title, and mailing address.

4. 4. Skip one more line to insert the greeting. This is called the salutation. In a formal letter, you can use a generic, "To whom it may concern:" or, "Dear Mr. Henry:" Formal letters tend to require a colon after the greeting, and informal letters take a comma.

5. 5. Skip a line and begin the letter. In the body of your letter, separate your thoughts into paragraphs. You never want to draft one big block of text. For each new set of thoughts or ideas, begin a new paragraph.

6. 6. Skip one of your final lines to include a complimentary close. The closing can be as simple as, "Sincerely," "Yours truly," or "Gratefully." This should end with a comma.

7. 7. Skip three lines (where you'll insert your handwritten signature), and type your full name. You may also include your title on the next line.

8. If you're including any attachments with your letter, skip one more line and type "Enclosure." If there's more than one attachment, indicate how many there are in parentheses, as in "Enclosure (4)."

ADVANCED ENGLISH: Enhancing Your Vocabulary with Prefixes and Suffixes.

Sample Letter

Keeping the above formula in mind, here's a sample letter that illustrates each section.

David White
English For You Language Institute
7764 Haverfied Avenua
Melbourne Victoria 5061

July 5, 2021

Mr. David Jones
Chief Financial Officer
Luises Marketing and Advertising
36 Fairweather Road
Brunswick VIC 5003

Dear Mr. Jones:

This past weekend, I met one of your staff members, John Anderson. He was manning your company's booth at the Sydney Travel and Trade Show. Since our booths were adjacent to one another, we had the opportunity to get to know each other rather well.

I must say, his professionalism and welcoming attitude toward your visitors was highly encouraging. Visitors were welcomed into your company's booth as if they were entering his home for a Friday evening dinner party. Every guest became a fast friend. Beyond that, they left the booth highly informed on your product line.

How often do we receive congratulatory letters, in a sea full of complaint letters? I wanted to make sure you began your week with a highly complimentary letter. I would say you spend a lot of time training your staff and John has certainly reaped those rewards.

As President and CEO of my own institute, Ènglish For You`, I wonder if you might consider teaming John up with us for a social media marketing campaign? Perhaps we can partner up on a short campaign where we sponsor one another in two to three posts.

With over 1.5 million followers, I believe we can join together and support each other's endeavors very effectively. What do you say? Will we take over the Internet and create a marketing movement that is mutually beneficial to our growing companies?

Thank you for your time!

Sincerely,

[Signature here]

David White
Managing Director
English For You Language Institute.
www.englishforyou.com.edu

Well, I hope that you found this article useful for your preparation for your upcoming international exam.

Good luck, and good learning.